Helper Application Form 2024 Header Image

Holy Island Volunteer Application Form 2024

Once we receive your form, you will receive an automatic message via email. Please check your spam box. Confirmation of your allocated weeks at camp will be circulated by email in March 2024. This is subject to the pre-camp requirements. 

Some weeks can be oversubscribed, so we may ask you to transfer to another week if possible.  

Application Process

Before a volunteer can attend camp, they are required to: 

  • Hold an enhanced and current DBS check by the Catholic Diocese of Hexham & Newcastle

 New volunteers will be contacted via email to arrange an enhanced DBS check for the Diocese of Hexham and Newcastle. This process has many steps and can take several months, please see our website for further information. Holy Island | St Vincent de Paul Society (svp.org.uk) Please don't delay in following this process, as it could result in disappointment.  

Existing volunteers, even those who are part of the online update service MUST fill in a paper authority form to allow the diocese the authority to check the online update service every 3 years. You will be contacted should you need to do this. 

  • Successful completion of Educare Safeguarding Online 

New volunteers-The link for this course will be emailed from a company called Tes Develop. This can be completed using any electronic device. If you have not received your link within 28 days, please check your junk box for an email from Tes Develop. If you can't find it, get in touch with the helpers team. 

Existing volunteers are required to complete an Educare refresher every 3 years. 

  • Attended Holy Island Camp Development Day (Face to Face Camp Training)

You are only required to attend one development day.

Every volunteer is required to attend a camp development day. The dates can be found on this form, will be emailed out and are on the Holy Island SVP Camp Facebook page.

  • Face to face interview (new volunteers only) 

New helpers will be invited to meet with a member of the camp committee during the camp development day. 

All important communication is sent by email.  Any questions about your application, please email the applications team on holyislandhelpers@hotmail.com 


Personal Information

Name*
Gender*
Date of Birth*

Please include area code (e.g. 0191)
Please upload a current photograph of yourself
No File Chosen
File uploads may not work on some mobile devices.

Volunteering

Please tick the appropriate box*
Which role(s) would you be prepared to perform?*
How many weeks in total would you like to attend?

WEEK 2 NOW FULL - DO NOT SELECT 

Please select an alternative week, as your place will not be accepted. 

Which week(s) at summer camp would you be able to attend?*
Please note: We will only accept female juniors on week 2, 5 and 6. Male junior volunteers on week 1 and 3 due to toilet and washing facilities.
Which role(s) would you be prepared to perform?*

Development Day Information

Volunteers are required to attend one development day. From 2024, the development day for Vinnies Summer Camps offers the opportunity to meet the team and contribute to planning for your chosen week. Therefore, ideally, attending the appropriate week's training would be best. However, should you be unable to commit to this day, please select an appropriate alternative. 

New and junior volunteers please attend the relevant day for yourself. However, you will be most welcome to also attend your chosen week or term time development day. This will give you the opportunity to meet the team and feel involved in the planning process from the start. 

Camp leaders and deputies the additional session is an opportunity to meet with other leaders, plan and draw on each others strengths. This is encouraged, but not compulsory. 

Zoom is ONLY an option for volunteers who live outside of the diocese, as we know travel can be difficult, but meeting the team person is the best option. Travel expense forms are always available. 


Development Days at Holy Island:

Transport will be available from St Joseph's, Fellgate (NE32 4PJ), please email holyislandhelpers@hotmail.com to confirm your place. 


Please select development below:

New Volunteers and Junior Volunteers Development Days
Although only one training day is a requirement, we recommend attendance at your chosen week or roles training to meet your team.
SVP Vinnies Summer Camp Development Days
Volunteers helping on 2 weeks may choose one of the above. You are more than welcome to attend both, as planning for the week will be part of the development process.
Term Time Volunteers Development Days
Term time volunteers are more than welcome to attend another training event as an alternative if they need to do so.
Zoom Training and Written Task (For volunteers who reside outside of the diocese ONLY)
Camp Leaders and Deputies Development Day

Medical & Emergencies 

Do you have any special dietary requirements?*
Do you ever sleepwalk?*
Do you have any disabilities, special needs, mental health or medical conditions that we should be aware of?*

If you have ticked "Prefer Not to Say" to this question, a Camp Leader will contact you privately. It is important that we gain sufficient information to ensure we can support/help you in all situations without you feeling that we are encroaching on your medical condition. Please note that anything you tell the Camp Leader will be kept in strict confidence

Do you have any allergies that we need to be aware of?*
Emergency Contact*
Please include the area code (eg 0191)

Other Information

Photographs and videos may be taken at camp to be used for publicity, fundraising or on our website. Do you agree for to being photographed and/or videoed at camp for these purposes?*
Do you consent to us keeping your contact details in order to inform you of future camps or events?*
Have you volunteered at the SVP Holy Island Camp before?*
Have you previously attended any other SVP children's camp?*
Will you be over the age of 18 by the time you attend camp?*
Have you ever worked with other children's groups outside of the SVP camps?*

This Section MUST be completed by returning Helper's - The application will be rejected if you fail to complete this section

 

There is a requirement for all camp helpers to have their DBS renewed every fourth calendar year. 

For the years in between, the following questions must be  completed. 

This information will be kept confidential and only viewed by necessary staff.

Please state when you last helped out on an SVP Vinnie Camp
1. Do you have any unspent conditional cautions or convictions under the Rehabilitation of Offenders Act 1974?
2. Do you have any adult cautions (simple or conditional) or spent convictions that are not protected as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020?
3. Have you been formally charged with any other offence in any country which has not yet been disposed of?
4. Are you currently subject to any criminal investigations or pending prosecutions by the police in any country which may have a bearing on your suitability for this position?
5. Have you ever been known to any Children’s Services department or the police as being a risk or potential risk to children?
6. Have you been the subject of any formal action, disciplinary investigation and/or sanction by any organisation due to concerns about your behaviour towards children?
7. Have you ever been dismissed for misconduct from any employment, volunteering, or other position previously held by you, in circumstances which may have bearing on your suitability for this position?
8. Are you currently subject to any fitness to practise investigations or proceedings by a regulatory, governing, or licensing body in any country, which may have bearing on your suitability for this position?
9. Have you ever been the subject of a report to a Local Area Designated Officer (LADO)?*

If you have answered Yes to any of the above DBS related questions, your application to help on camp may be reconsidered and you will be contacted to provide further information

All applicants should note that we are not always able to take forward every application received. It is our practice to review the make-up of our camps to ensure that we have a sufficiently diverse team along with a balance of new/experienced/young/older Helpers with a range of skills/knowledge that we may find beneficial for the overall camp experience for the young people we are supporting. 


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Date*

References - First Referee

Please note that referees cannot be family members / Partner, and only one of the two can be a current Holy Island Camp volunteer.

Name of first referee*

Please include area code (e.g. 0191)

References - Second Referee

Name of second referee*

Please include area code (e.g. 0191)

Declaration

All applicants should note that we are not always able to take forward every application received. It is our practice to review the make-up of our camps to ensure that we have a sufficiently diverse team along with a balance of new/experienced/young/older Helpers with a range of skills/knowledge that we may find beneficial for the overall camp experience for the young people we are supporting. 

I accept the rules of S.V.P Ozanam Camp Holy Island.

I will keep all information in relation to a child or adult at camp confidential in accordance with SVP procedures.

I confirm that to the best of my knowledge, the information that I have provided in this application form is full and correct.

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MEDICAL EMERGENCIES

Please note, if you have a serious medical condition, Holy Island is a tidal island and is cut off from the mainland by water twice a day for approximately six hours each time. There are no doctors or hospitals on the island. However, should there be a medical emergency a helicopter for the island is available from the Coastguard helicopter based at Prestwick. The flying time to the island varies depending on weather conditions but it’s normal arrival time would be between 35 and 45 mins in good conditions. Ambulance crews can also be taken out to the island by Seahouses Lifeboat and patients can also be transported back to the mainland by the lifeboat Please think carefully about this information if there is a serious medical condition involved in your stay. Please Sign to acknowledge this.

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Parental Consent

Since you will be under the age of 18 when you attend camp, we will require consent from your parent/guardian before you are able to attend. Please enter their name and email address so we can contact them about this.

Name of parent/guardian*

Admin Only (Hidden fields)

Week(s) Allocated
First Aid Trained
Food Hygiene Trained
Annual Training Attended
DBS Cleared
Educare Completed
References Received
Selection Interview Passed
Parental Consent Received
Name
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